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Creating the Ultimate Organizer System for Life Management

Every December I would go to my nearest office supply store and
search for the perfect organizer for the coming year. Every year I
would find the almost-perfect organizer, pay top dollar for it, and come
home with something that I only used half of as the months progressed.

This past year I decided to make my own instead of buying one. I
wanted to create an organizer that I would use every part of, instead of
paying money for sections I would never use. In this article I will
detail the organizer and each section of it that I created, include an
accompanying video so you can see the final product first hand, and
provide downloadable PDF files for each of the sections.

Keep in mind that my organizer isn’t going to be your organizer. Mine
is simply an example of what you can pull together on your own.

I started with a One Touch EZD rings, three ring binder from my local
office supply store. This particular binder has front and back pockets,
which I needed, and open with the touch of a button at the bottom of
the rings.

I also bought plastic sheet protectors and pocket folder dividers

Organizer Layout

Creating the Ultimate Organizer System for Life Management

(Each page listed contains a link to a downloadable PDF file. Please
feel free to print these, adapt them to your own personal needs — simply
copy and paste into a program like Publisher and edit them — and
duplicate them as often as needed.)

In my front pocket I have things that need immediate attention, such
as letters that need to be written and surveys I am currently working on
(I work for survey companies).

I then added a pencil case that can be found in any school item
aisle, so that my pens and pencils would always be readily accessible.

Following the pencil case is a plastic folder divider. In this I
placed items that need attention in the next 1-3 months, such as
prescriptions.

Calendar

I put this into plastic sheet protectors so that any potential spills
don’t erase my recorded appointments. I have a note section at the
bottom of every month for the purpose of writing things down like
directions to appointments, items I need to bring with me, or any
additional notes I need jot down.

Weekly Schedule

In another article we talked about getting organized and the weekly
schedule was mentioned. In summary, the weekly schedule has each day of
the week written down in chart form. Then tasks are assigned to each
day, such as grocery shopping and bread baking, or cleaning the bathroom
and living room.

To-Do List

Not everyone is a to-do list person but I certainly am! I usually have
a to-do list for the month and another one for the week.

Daily Page

This particular page was taken from Donna Partow’s
website, based on a Bible study she did. If you are a woman that does
not participate in Bible studies, this page is still a great tool to add
to your daytimer. It includes a section for plugging in the day’s
appointments, goals you may have each day (such as financial and
spiritual goals) a daily to-do list (which can be pulled from your
weekly to-do list), five things you are thankful for, and two things
that you are concerned and/or praying about.

Bible Study Worksheet

Again, I got this from Donna Partow. This page
could be adapted for people who read any type of spiritual books or
self-help books. It helps you record thoughts and lessons that stand out
from what you’re reading. I like to write down this kind of stuff
because it helps me retain it better.

Prayer Diary

For me, I put this in because I pray about alot of things. I write down
the date, the thing I’m praying about, and then, when I can, record the
answer to prayer as it comes. It’s neat to look back over time and see
answered prayers.

Affirmations

At the top of this affirmation page I have my life vision statement.
At some point in time I hope to have an article more in depth on this,
but basically it’s a statement by which you live your life. Having a
statement helps you say yes to the things that line up with your life
and say no to everything else that would just take up time you don’t
have to give.

Underneath my life vision statement I have “Affirmations” or
“Resolutions”. An example of this would be, “Resolved. . . to give as
much as I can, as often as I can.” or “Resolved. . . to work out five
times a week.”

Power Tools

My husband often laughs at me for being my own counselor. In my
counseling office I would often use Rational-Emotive Therapy, which
works at changing thoughts so that emotions change. I have a section in
which I employ this concept for my own personal use, by listing the
negative thoughts or emotions I am attempting to replace. The reason I
write this down is because when the negativity is at its worst, it’s
hard to remember the tool I want to use. If it’s written down, however, I
can remind myself quickly of the correct thinking I need to employ.

An example would be my tendency to worry about just about everything.
My tool is focusing on the blessings in my life and reminding myself
that usually what is worried about never happens.

Work Out Log.

This particular page has two weeks per page. I list the type of workout
I did on a particular day, any additional notes about it (such as my
muscles were really tight or I met a new workout goal), and then record
my daily water intake.

Goals

This is where I might be a little too micromanaged. I have all my life goals recorded and then broken down into sections:

  • Short term, such as in the next six months (Example: Get a magazine subscription to Women’s Day).
  • Mid term, such as the next 1-2 years. (Example: Finish a book manuscript I’ve been working on).
  • Long term, such as the next 5-10 years. (Example: Collect all of Gene Kelly’s movies).

Savings Tally Sheet

We talked about this in “Work It! How to Bargain Shop”. The savings
tally sheet helps keep track of the savings you acheived each week
through sales and coupons. I love this sheet! I can boast to my husband
how much I saved us in a year.

Brainstorm and current project section

As a writer I insert a brainstorm page into my organizer, so I can pull
ideas at any time. In this same section I have a page of articles I am
currently working on, when they are approved, and when they are
published.

This can be adapted to anything, whether it’s work projects or crafts.

Rough Drafts

Again, as a writer I have this section so that if I am somewhere
without my laptop, but want to work on an article, I can begin writing
it in my organizer. This too, can be adapted to suit your personal
needs.

Anniversaries and Birthdays

I have two months per page and use a simplistic method. I write in the
date and then the person and/or couple it belongs to. At the start of
every month I check these lists and record who I need to buy gifts for.

Internet Info

This page is for recording website information, user names, and passwords. Note:
You may choose to not have this in your organizer given the chance of
ever losing it. This information could then fall into the wrong hands.

Addresses and Telephone Numbers

This is self-explanatory. The only note I would add is to write your
addresses down in pencil, so they are more easily replaced if the person
moves or switches numbers.

Garden Log

As a gardener I find it beneficial to record each season, how much I
buy of my fruits and veggies (seeds or actual produce). I also record
how much we were able to eat fresh during the season, as well as how
much I was able to can or freeze of each thing. This helps me plan and
prepare each spring.
Miscellaneous. Notebook paper to record anything I didn’t cover in
the rest of the organizer, such as a new website I’m creating or a
Christmas gift list.

Lastly, I have another pencil case with hole reinforcers and post it
pads. The reinforcers come in handy for often-turned-to-sections, as the
pages will begin to tear out sometimes.
My end pocket on the binder I have filled with scrap paper as well.

Additional notes:
The following are not pages I have in my organizer but I instead created for those that may want them.

  • Sales Sheet. A sheet to record what items are on sale, at what store,and whether or not you have a coupon for them.
  • School Records. Records your child’s school information.
  • Car Maintance Logs (can also be adapted for Home Maintenance Logs).

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